As an employee at UiB, you automatically get an employee page at www.uib.no.

  • The page gets the URLs: uib.no/finn-ansatte/fornavn.etternavn (norwegian) and uib.no/en/find-employees/firstname.lastname (english)
  • The employee pages are high on the list of uib.no’s most visited pages. If someone searches for your name in, for example, Google, your page will likely be one of the top-ranked search results. Therefore, it is important that this page presents you in the way you wish to be perceived as an UiB-employee.
  • Good employee pages help make UiB more visible.

Updated pages (June 2024)

The employee page (formerly called the personal page), the editing page and the “Find employees” page have been updated with a new look June 2024. Please note that during the transition to the new pages, the website may occasionally be unstable, and errors may occur.

If you need help updating your employee page, please contact your local website contact. If you find something that does not work as it should in the new pages, contact the Communication Division at UiB for help. You can find us here: UiB hjelp – administrativ arbeidsstøtte – www.uib.no – “Kontakt oss om uib.no”

Log in and editing

Log in

You must be connected to the UiB network to be able to edit your employee page. If you are outside UiB, you must use a VPN to log in. There are two ways to log in to edit your employee page:

  1. Find your employee page at uib.no/en/find-employees/firstname.lastname and click on the “Edit”-button in the top right corner. If you are already logged in with Feide, you will be directed straight to the editing page. If you are not logged in, you will be asked to log in first.
  2. Go to profile.uib.no and log in with Feide.

Editing

Only you have access to edit your own employee page.

When editing your employee page, you can view your saved changes by:

  • Clicking on the “View your employee page” button under the “Home” tab when you are logged in to profile.uib.no.
  • Visiting your employee page at uib.no.

After you save your changes on profile.uib.no, it might take up to 15 minutes for your changes to be visible on your employee page.

Visibility

Who has a visible employee page?

The person you report to manages whether your employee page is visible on uib.no. They can override the standard rules for who is visible on uib.no. The standard rules are that only emeritus, visiting researchers and employees in employee groups 1, 2, 3 and 4-01 are visible on our website.

If you want your employee page or your contact information hidden

The person you report to has access to hide part of your contact information. They can also hide your entire employee page from uib.no.

Language versions

The employee pages automatically exist in both Norwegian and English. Therefore, it’s important that you look through both language versions and make sure that the correct language is used in the corresponding language version.

To edit your Norwegian page, select “Edit Norwegian page” on the menu bar. To edit your English page, select “Edit English page” on the menu bar.

Some of the fields on your employee page will apply to both languages when edited. In these fields you cannot have different content on the Norwegian and English pages. The fields this applies to are:

  • First Name
  • Last Name
  • Research groups
  • Portrait
  • Photographer
  • Additional phone number
  • Map link
  • Publications (CRIStin data)
  • Links to related content
  • RSS-feed
  • Home page
  • Social media

Universal design

It is required by law that our ICT solutions must be universally designed. The technical solution handles some of these requirements. However, you are responsible for your content and making sure that it follows the rules for universal design.

  • It is crucial that you write in the correct language in the corresponding language version. For instance, if you add English content on your Norwegian employee page (or vice versa), you contribute to us breaking the universal design requirements.
  • Link titles must be descriptive. This means that the user must be able to understand where a link leads them, before they choose to click on it.
  • When you add links for related content, the title, description and image are automatically retrieved from the link. Make sure that the main image in the page you are linking to does not include text.

Name

Your first name and last name are gathered from the personnel system. Unless you have previously made changes to these fields, the content from the personnel system will be displayed.

  • You can change your first name and last name by editing these fields.
  • If you leave the fields empty, the page will display the names gathered from the personnel system.

Position

Position

Your position is gathered from the personnel system and cannot be changed. This is a title that is assigned according to national standards.

Descriptive position title

You can add an additional description in the “Descriptive position title” field. What you enter here should be as short as possible and serve solely to better describe your role at UiB. Remember that your belonging will be shown under this field and should not be repeated here.

Examples of gathered position together with “Descriptive position title”:

  • Senior Adviser, Project Manager
  • Head Engineer, HSE Coordinator
  • Professor, Head of Section
  • Adviser, Social Media Manager

Belonging

Your belonging is gathered from the personnel system and is linked to the organizational unit you are employed at. This cannot be changed on the employee page.

Research groups

You can add research groups to your employee page. If you had any research groups listed in the old version of your employee page, they have been imported to the new page. Future updates will not happen automatically, you will have to add and maintain the research groups yourself.

The name of the research group is retrieved automatically from the URL. The “Text to display” field should only be used if you want to overwrite the retrieved name. Please note that if you add your own text here, it will appear on both your Norwegian and English employee pages.

  • Only add research groups that have a connection to UiB.
  • You can add up to 20 research groups.
  • Do not use this field for research projects.
  • Do not use this field for research centers.

Portrait

You are encouraged to upload a portrait to your employee page. If you choose not to, nothing will be displayed as a placeholder.

  • Use a picture that only shows you.
  • Use a picture with a neutral background.
  • The picture should preferably be in portrait format.
  • If possible, use a professional portrait taken by a photographer.
  • Make sure the resolution is good.
  • The photographer can be credited in the “Photographer” field.

E-mail

Your e-mail address is gathered from the personnel system, and cannot be changed on the employee page.

Phone numbers

Phone number

Your phone number(s) is gathered from the personnel system, and cannot be changed on the employee page. You can update your phone numbers in the self-service portal. Your work phone cannot be hidden from your employee page.

Additional phone number

You can use the field “Additional phone number” if you want to add another number in addition to those that have been gathered from the personnel system. Country code must be included.

Address

Visitor address

Your visitor address is gathered from your organizational unit. You can change the address if necessary, and add additional information in the “Address (additional information)” field.

Map link
If you want to add a link to your visitor address, you can do this by adding a link from MazeMap or Google Maps.

Room
You can add a room to the visitor address if desired.

Postal address

Your postal address is gathered from your organizational unit, and cannot be changed on the employee page.

Short info

We recommend adding a short bio in the “Short info” field. This will provide visitors with a quick overview of your current work or research. This information will also make your page more searchable (eg in Google).

  • Write 2–3 sentences summarizing your current work or research.
  • Keep the text short and concise.
  • You can use a maximum of 300 characters.

Research/Work

You can write more about your research or your work in this field. If you’ve already filled out the corresponding fields on your old employee page, the information has already been imported. If you have not filled out anything, this section will not show up on your employee page.

The title of this section will be “Research” if you are a faculty employee, or “Work” if you are an administrative and/or technical employee. This title cannot be changed.

  • Use the field only to write about research or work.
  • Write briefly and concisely.

Outreach

You can write about your outreach activities in this field. If you’ve already filled out the corresponding fields on your old employee page, the information has already been imported. If you have not filled out anything, this section will not show up on your employee page.

The title of the section will be “Outreach” and cannot be changed.

  • Use the field only to write about your outreach.
  • Write briefly and concisely.

Teaching

You can write about your teaching in this field. If you’ve already filled out the corresponding fields on your old employee page, the information has already been imported. If you have not filled out anything, this section will not show up on your employee page.

The title of this section will be “Teaching” and cannot be changed.

  • Use the field only to write about teaching.
  • Write briefly and concisely.

Publications

Publications from CRIStin

If you have publications in CRIStin, you can choose to display these by switching on “Show publications from CRIStin”.

If you have chosen to display publications from CRIStin on your old employee page, the option “Show publications from CRIStin” will already be switched on and the publications have already been imported.

If you do not have publications in CRIStin, the option “Show publications from CRIStin” will not be visible.

CRIStin settings

In the previous CRIStin integration, there was a standard of a maximum of 200 visible publications. This standardized limitation no longer exists. Therefore, you may find that more publications appear now than before. If you want to limit the number of publications to be displayed, you can set the maximum number of publications under “Number of publications”.

Under “Placement of publications” you can choose whether the publications gathered from CRIStin should be shown before or after “Text field for publications”.

Under “Sorting of publications” you can choose either a categorical display or a chronological display. Categorical display means sorted by a predetermined order from CRIStin. Chronological display means sorted from newest to oldest publication.

Under “Choose which categories to display” you can tick the categories that you want to be visible on your employee page. Only the categories in which you have publications will show up on the list. If you add a publication to a new category in CRIStin, the category will automatically be added to the list and the publication will be visible on your employee page.

Text field for publications

You can use the text field as an intro to your publications and/or add publications that are not in CRIStin. If you have already filled out the corresponding fields on your old employee page, the information has already been imported. If you have not filled out anything, this section will not show up on your employee page.

Projects

In this field you can write about the projects you are involved in. If you have already filled out the corresponding fields on your old employee page, the information has already been imported. If you have not filled out anything, this section will not show up on your employee page.

The title will be shown as “Projects” and cannot be changed.

  • Use the field only to write about projects.
  • Write briefly and concisely.

Additional sections

You can add up to two additional sections. If you have filled in the corresponding fields on your old employee page, it has already been imported.

Consider whether it is necessary to add additional sections. Before adding sections, check if the content can fit into one of the predefined sections “Research/Work”, “Outreach”, “Teaching”, “Publications” or “Projects”.

You choose the titles of the additional sections yourself. Try to choose titles that describe the content well and make sure that they are not too long.

Related content

Links to related content

In this field you can add links to related content. You can add internal or external links. If you have filled in the corresponding fields on your old employee page, it has already been imported.

  • You can add up to 6 links.
  • Title, description and image are automatically retrieved from the URL.
  • Use the title field only if you want to overwrite the title retrieved from the URL.
  • If you add your own title, this will appear on both your Norwegian and English employee pages.

RSS-feed

In this field you can add a link to an RSS feed. If you have filled in the corresponding fields on your old employee page, it has already been imported.

  • The RSS feed will show the last 5 entries.
  • The content will update automatically when there are new entries.
  • You can enter your own title, which will appear on both your Norwegian and English employee pages.
  • If you don’t write anything in the title field, the section will be titled “RSS-feed”.

Homepage

In this field you can add a link to your own website. If you have filled in the corresponding fields on your old employee page, it has already been imported.

  • You can only add one website.
  • The link you add must include https://
  • You should only add job-related websites.
  • By default, “Homepage” is displayed as text.
  • If you edit the “Text to be displayed” field, it will be displayed on both your Norwegian and English employee page.

Social media

You can add links to your social media profiles. If you have filled in the corresponding fields on your old employee page, it has already been imported.

  • You can add up to 6 social media profiles.
  • You should only add work-related social media.
  • By default, the name of the social media platform is displayed as text.
  • If you edit the “Text to be displayed” field, it will be displayed on both your Norwegian and English employee page.