Before you begin

  1. Do you have access? You must have been assigned a role in W4. Don’t have access yet? Read how to get access to W4.
  2. Are you connected to the UiB network? You need to be on the UiB network. Working from home? Connect via VPN.

How to log in

  1. Go to w4.uib.no/user/login. Tip: You’ll find a “Log in” shortcut at the bottom of uib.no.
  2. Log in with Feide.
  3. You’ll now arrive at Webdesk. Here you’ll find an overview of content and can create new content.

 

Webdesk

Webdesk is your main overview in W4. Here you’ll find shortcuts based on which role(s) you have. The page may take a few seconds to load. That’s completely normal, just wait a moment.

Can’t get to Webdesk? Click the button with the four small squares in the leftmost panel.

Content overview

Here you’ll find all content you have access to edit, and a button to create new content.

Filtering and searching

At the top of the overview you’ll find filters that help you find what you’re looking for:

  • Title: search for all or part of the title. Search for the beginning of a word for the best results, e.g. student instead of students or studenter.
  • Type: filter by content type, for example info page, research group, or study program.
  • Last version: filter by where the content is in the workflow: draft, awaiting approval, approved, archived, or unpublished by FS.
  • Status: filter by whether the content is published or unpublished.
  • Language: filter by Norwegian or English content.
  • Migrated from W3: filter by whether the content was carried over from the old website.

Click Filter to update the list.

Getting zero results? You might not have access to edit the page. Check whether it exists on the old website (W3). If so, you may need to request access.

Columns in the overview

  • Title: the name of the page. Click to open and edit.
  • Status: whether the page is published or unpublished on uib.no.
  • Last version: the current step in the workflow (e.g. draft or awaiting approval).
  • Updated by: who last made a change.
  • Updated: date of the last change.
  • Language: which language the content is written in.
  • Actions: shortcut to edit or view the page.

Action: performing actions on multiple pages at once

You can check off one or more pages in the list and perform an action on all of them at once via the dropdown menu at the bottom of the overview.

Currently, only Delete content is available. Be careful, deletion cannot be undone.

Bulk publishing and unpublishing are not yet available, and will give an error message if you try.

My content

Here you’ll find content you have created or edited yourself.

You can filter and search in the same way as in the Content overview, with one exception: the Migrated from W3 filter is not available here.

The overview has the same columns and Action functionality as the Content overview. See Content overview for a description of these.

Help

Here you’ll find two shortcuts if you need help:

  • Web manual for uib.no: here you’ll find guides for everything you can do in W4, from creating content to understanding workflow and roles.
  • Create a case in UiBhjelp: is something not working as expected? Create a case, and IT or the Communications Division will help you further.