Employee Page

As an employee at UiB, you automatically get an employee page at uib.no.

The employee pages are high on the list of uib.no’s most visited pages. If someone searches for your name in, for example, Google, your page will likely be one of the top-ranked search results. Therefore, it is important that this page presents you in the way you wish to be perceived as an UiB employee.
Good employee pages help make UiB more visible.
The page gets the URLs uib.no/finn-ansatte/fornavn.etternavn (Norwegian) and uib.no/en/find-employees/firstname.lastname (English).
See an example of a good employee page.

Part 1: Editorial guidelines

Here you’ll find requirements and recommendations that apply to all employee pages.

Universal design

It is required by law that our ICT solutions must be universally designed. The technical solution handles some of these requirements. However, you are responsible for your content and making sure that it follows the rules for universal design.

It is crucial that you write in the correct language in the corresponding language version. For instance, if you add English content on your Norwegian employee page (or vice versa), you contribute to us breaking the universal design requirements.
Link titles must be descriptive. This means that the user must be able to understand where a link leads them, before they choose to click on it.
When you add links for related content, the title, description and image are automatically retrieved from the link. Make sure that the main image in the page you are linking to does not include text.

Language versions

The employee pages automatically exist in both Norwegian and English. Therefore, it’s important that you look through both language versions and make sure that the correct language is used in the corresponding language version.
To edit your Norwegian page, select “Edit Norwegian page” on the menu bar. To edit your English page, select “Edit English page” on the menu bar.
Some of the fields on your employee page will apply to both languages when edited. In these fields you cannot have different content on the Norwegian and English pages. The fields this applies to are:

First name and last name
Portrait and photographer
Additional phone number
Map link
Publications (NVA data)
RSS feed, homepage and social media

Visibility

Who has a visible employee page?

The person you report to manages whether your employee page is visible on uib.no. They can override the standard rules for who is visible on uib.no. The standard rules are that only emeritus, visiting researchers and employees in employee groups 1, 2, 3 and 4-01 are visible on our website.

If you want your employee page or your contact information hidden

The person you report to has access to hide part of your contact information. They can also hide your entire employee page from uib.no. They can do this by following this guide: Why is my employee page not available? (Norwegian)

Part 2: Editing your employee page

Here you’ll get an overview of all the fields you can fill in, organized by the tabs in the editing tool.

Log in and editing

You must be connected to the UiB network to be able to edit your employee page. If you are outside UiB, you must use a VPN to log in. There are two ways to log in to edit your employee page:

Find your employee page at uib.no/en/find-employees/firstname.lastname and click on the “Edit” button in the top right corner. If you are already logged in with Feide, you will be directed straight to the editing page. If you are not logged in, you will be asked to log in first.
Go to profile.uib.no and log in with Feide.

Editing

Only you have access to edit your own employee page.
When editing your employee page, you can view your saved changes by:

Clicking on the “View your employee page” button under the “Home” tab when you are logged in to profile.uib.no.
Visiting your employee page at uib.no.

After you save your changes on profile.uib.no, it might take up to 15 minutes for your changes to be visible on your employee page.

About me

Portrait

You are encouraged to upload a portrait to your employee page. If you choose not to, nothing will be displayed as a placeholder.

Use a picture that only shows you, with a neutral background.
The picture should preferably be in portrait format.
If possible, use a professional portrait taken by a photographer.
Make sure the resolution is good.
The photographer can be credited in the “Photographer” field.

Name

Your first name and last name are gathered from the personnel system. Unless you have previously made changes to these fields, the content from the personnel system will be displayed.

You can change your first name and last name by editing these fields.
If you leave the fields empty, the page will display the names gathered from the personnel system.

Position

Your position is gathered from the personnel system and cannot be changed. This is a title that is assigned according to national standards.
You can add an additional description in the “Descriptive position title” field. What you enter here should be as short as possible and serve solely to better describe your role at UiB. Remember that your affiliation will already be shown on your employee page and should not be repeated here.
Examples of gathered position together with “Descriptive position title”:

Senior Adviser, Project Manager
Head Engineer, HSE Coordinator
Professor, Head of Section
Adviser, Social Media Manager

Affiliation

Your affiliation is gathered from the personnel system and is linked to the organizational unit you are employed at. This cannot be changed on the employee page.

You can see your registered affiliation by logging in and going to “About me” > “Affiliation”. In some cases, a parent unit will be shown on your profile instead of the unit you are registered under.

Example:

You are registered under: Section for Student Recruitment, Web and Design
Your profile shows: Communication Division

Problems? If the affiliation shown on your employee page is still not correct after checking the above, please open a ticket in UiBhjelp and we will look into it.

Multiple affiliations

Secondary positions are not yet shown automatically. A system update expected to resolve this is planned for autumn.
If you want to make additional affiliations visible in the meantime, you can add information in “Short info”, under “Research/Work”, or adjust your descriptive position title.

Research groups

You can add research groups to your employee page. If you had any research groups listed in the old version of your employee page, they have been imported to the new page. Future updates will not happen automatically, you will have to add and maintain the research groups yourself.
The name of the research group is retrieved automatically from the URL. The “Text to display” field should only be used if you want to overwrite the retrieved name. Please note that if you add your own text here, it will appear on both your Norwegian and English employee pages.

Only add research groups that have a connection to UiB.
You can add up to 5 research groups.
Do not use this field for research projects.
Do not use this field for research centers.

Short info

We recommend adding a short bio in the “Short info” field. This will provide visitors with a quick overview of your current work or research. This information will also make your page more searchable (e.g. in Google).

Write 2–3 sentences summarizing your current work or research.
Keep the text short and concise.
You can use a maximum of 300 characters.

My contact info

E-mail

Your e-mail address is gathered from the personnel system, and cannot be changed on the employee page.

Phone numbers

Your phone number(s) is gathered from the personnel system, and cannot be changed on the employee page. You can update your phone numbers in the self-service portal. Your work phone cannot be hidden from your employee page.
You can use the field “Additional phone number” if you want to add another number in addition to those that have been gathered from the personnel system. Country code must be included.

Address

Your visitor address is gathered from your organizational unit. You can change the address if necessary, and add additional information in the “Address (additional information)” field.
Map link: if you want to add a link to your visitor address, you can do this by adding a link from MazeMap or Google Maps.
Room: you can add a room to the visitor address if desired.
Your postal address is gathered from your organizational unit, and cannot be changed on the employee page.

My work

Research/Work

You can write more about your research or your work in this field. If you’ve already filled out the corresponding field on your old employee page, the information has already been imported. If you have not filled out anything, this section will not show up on your employee page.
The title of this section will be “Research” if you are a faculty employee, or “Work” if you are an administrative and/or technical employee. This title cannot be changed.

Use the field only to write about research or work.
Write briefly and concisely.

Outreach

You can write about your outreach activities in this field. If you’ve already filled out the corresponding field on your old employee page, the information has already been imported. If you have not filled out anything, this section will not show up on your employee page.
The title of the section will be “Outreach” and cannot be changed.

Use the field only to write about your outreach.
Write briefly and concisely.

Teaching

You can write about your teaching in this field. If you’ve already filled out the corresponding field on your old employee page, the information has already been imported. If you have not filled out anything, this section will not show up on your employee page.
The title of this section will be “Teaching” and cannot be changed.

Use the field only to write about teaching.
Write briefly and concisely.

Publications

If you have publications in the National Research Archive (NVA), you can display these by switching on “Show publications from NVA”. Publications are normally retrieved automatically. If you don’t have publications in NVA, this option won’t be visible.
In the previous CRIStin integration, there was a maximum of 200 visible publications. This limit no longer applies with NVA, so you may find that more publications appear than before.
Under the NVA settings, you can:

Set the maximum number of publications shown, under “Number of publications”.
Choose whether publications should appear before or after the text field, under “Placement of publications”.
Choose categorical or chronological sorting under “Sorting of publications”. Categorical sorting follows a predetermined order from NVA; chronological sorting shows newest to oldest.
Choose which categories to display. Only categories where you have publications will appear in the list — if you add a publication in a new category in NVA, the category is added automatically.

You can also use the text field for publications as an intro, or to add publications that aren’t in NVA. You choose whether it appears before or after the publication list.

Don’t see your publications?

The NVA integration is still under development, and sometimes it can’t automatically match your profile to the right publications. Check the known issues status (Norwegian). In the meantime, you can enter your ORCID and NVA ID manually as an alternative way to connect them.

How to find your ORCID and NVA ID

Go to nva.sikt.no and search for your name (you don’t need to log in to search). On your profile page you’ll find:

NVA ID: the number in your browser’s address bar, e.g. nva.sikt.no/research-profile/49381 (here, 49381 is the NVA ID).
ORCID: usually shown right under your name on the same page, with a green ID logo in front (e.g. https://orcid.org/0000-0003-2472-3812, where the ORCID is 0000-0003-2472-3812).

How to add the IDs to your employee page

Log in and go to “Edit” on your employee page.
Under the “Publications” section, you’ll find two fields: one for ORCID and one for NVA ID.
Paste the IDs into the correct fields and save.

For more on how to make your research visible, see the University Library’s guide: Making your research visible (Norwegian).

Projects

In this field you can write about the projects you are involved in. If you have already filled out the corresponding field on your old employee page, the information has already been imported. If you have not filled out anything, this section will not show up on your employee page.
The title will be shown as “Projects” and cannot be changed.

Use the field only to write about projects.
Write briefly and concisely.

Additional sections

You can add up to two additional sections. If you have filled in the corresponding fields on your old employee page, it has already been imported.
Consider whether it is necessary to add additional sections. Before adding sections, check if the content can fit into one of the predefined sections “Research/Work”, “Outreach”, “Teaching”, “Publications” or “Projects”.
You choose the titles of the additional sections yourself. Try to choose titles that describe the content well and make sure that they are not too long.

Profile and Web Manual for UiB